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social collaboration

Do we need a social intranet in the office?

By | Social Collaboration

Since 2009 the deployment of social intranets and other collaboration tools at work have been increasing. In some cases classic intranets, wikis, knowledgebases and email were replaced by a social intranet software that integrates all of them. Creating a more complex and organised working area.

If you use web since the early years, than it is not a new software for you. For example, MySpace achieved great success by allowing users to share and collaborate on music projects. The backbone of all social networks, consumer or corporate was created a long time ago.

So, why do we need a social intranet at work?

  • First of all, it is easier and faster to exhange information within your company if you utilize a social intranet in your office.  So you don’t need to wait for the internal communication team to post filtered information on the old-fashioned intranet. They just upload it to the common interface where every enabled people can reach it.
  • Actually, if your only tool is Outlook and the Global Outlook Adress Book you aren’t able to cooperate. But with the adopt of a social intranet it is much easier to collaborate with your co-workers – to share ideas and ask for help.
  • If you think it over, an enterprise collaboration software makes perfect sense. Furthermore, it fosters employee discovery, learning, self-development, a sense of community and last but not least, gives you the opportunity to share an idea with the relevant stakeholders.
  • You can let the human resources and hiring managers to look inside the corporate cellular system and discover the hidden talents within the company.

Most of the time Project Teams struggling with time and lack of knowledge. Social collaboration tools offer opportunities for them to search for colleagues around the world, to help them in many different fields of expertise. Many employees may have great personal brands in the digital world and could help the organization to pass on certain messages without having to spend money on communication and PR.

This may sound impossible… but it’s not. To be honest collaboration tools are boost your organisation efficiency. Enjoy the talk with a co-worker seated in an office somewhere around the world.

social collaboration

8 reasons enterprise social collaboration platforms are the future

By | Social Collaboration

At first most businesses were defensive as they feared that free communication and some other elements of enterprise social collaboration would make employees distracted and less productive. However, the latest studies have proved them worng.

An understanding of enterprise social collaboration has created huge efficiency opportunities across every kind of business. According to today’s forecasts, a quality enterprise social collaboration system can make productivity gain up to 30%.

How does an enterprise social collaboration platform boost efficiency?

In 2013 a research group, Altimeter published findings of a report into the business case for collaboration tools.

The overriding conclusion was that such platforms assist efficiency in the following four ways:

  • Encourages sharing
  • Captures knowledge
  • Enables action
  • Empowers people

Now look at the 8 main reasons you should use an enterprise collaboration platform at the office:

1. Software as a service. Many collaboration platforms are provided as a service and therefore there is no software to install and manage, meaning very little resource drain on the IT side.

2. Designed to be simple and easy to use. The user experience is an important factor in adoption, therefore inspiration is taken from consumer grade tools to ensure they are intuitive.

3. Communities can be created quickly and are accessible. The entire point of enterprise collaboration is that the ‘social’ element defines an ‘inclusive and open’ experience.

4. Drive important discussions and communications out of inaccessible silos. Functionality like microblogging, wikis and notifications allow you to drive content out of email.

5. Create and share in a single system, seamlessly. Platforms put an end to multiple version issues and enable people in completely different locations to work on things TOGETHER.

6. Control access to content. Manage security at a document or post level if you want to it’s that easy, while other content items can be open to all.

7. Manage your global workforce. Many organisations have teams that are spread across the globe, bring them together in a single place to build community and a sense of purpose.

8. Drive internal engagement. An accessible management team that is able connect with its workforce creates a sense of ‘being’ and improves efficiency.

There are, of course, many more reasons to consider such a platform but what is clear is such software has evolved to find the right middle ground between useful professional tool and a fun-­to-­use social platform. And if you believe the numbers the time to adopt is now.

Source: HighQ.com

Enterprise Social Collaboration

Benefits of social media and social collaboration tools

By | Social Collaboration

For IT and business leaders social media communication provides an attractively priced and innovative communication infrastructure. Similar to them top management and business line managers increasingly recognize that social media creates a fundamental channel for information exchange. Social media offers cost effective way of collaboration and communication.

Moreover, social collaboration tools open collaboration channels for supplier relationships. Large companies do not collaborate with large businesses only, but with smaller ones too. Large enterprises interact with small suppliers or smaller customers that increasingly use social media collaboration solutions.

It morphs into collaboration ecosystems. The emerging communication and collaboration solutions are based on the convergence of services (like document collaboration) by one provider, with communication and collaboration solutions (like voice, screen sharing, and instant messaging) from another provider in a partnership-type model.

Social media communication services can trigger security risks due to their peer-to-peer nature. Clients become serviceproviders for services like conferencing. Hence, in a peer-to-peer world, users also host the group services.

In fact, it requires a rethink of governance and communication policy. The leaders need to decide the hierarchy of the usage of the software – so who will be allow to use under which conditions, for which purpose and have more access to it.

Probably, one day most IT and business leaders will opt for a policy of allowing the usage of social media for most work situations. However, they  will need to remember to put limits place on usage and develop clear usege polices,  in some sectors.

Social intranet

Efficiency boost and huge savings with a Social Intranet

By | Enterprise 2.0, Social Collaboration

If you are looking for a tool which can make your employees stay connected, feel engaged and get stuff done more efficiently, even if they’re working at home, you should definitely try asocial intranet.

Enterprise 2.0 based social intranets makes communication, file and knowledge sharing much easier between supervisors, employees, customers and different departments of the organization. With the help of these great tools you can give tasks to your employees quicker, easier and more clearly so you won’t have to be worried about misunderstandings. You can also do time tracking, ask for daily, weekly or monthly efficiency reports, supervise the workflow, share and download documents easier, etc.

A social intranet has potential to enhance communications both with employees and customers. As we all know, having an effective communication strategy translates into employee productivity and a better customer experience. Identifying the right social collaboration platform and devoting time on the front end will make the effort successful. It’s this kind of investment that could yield significant results for the company in profits.

Be smart – Save money and get more efficient with a social intranet!

Quality enterprise social collaboration platforms are capable of almost everything that an organization needs, it makes communication quicker and better, you can give and track tasks, share files, generate efficiency reports and much more, which means that you can eliminate a lot of other separate programs and tools. There are enterprise social collaboration platform users who were talking about huge savings – up to $500,000 – just because of the implementation of a social collaboration software.

According to researches collaboration helped by these great platforms can have a great impact on efficiency as well. With the implementation of a social collaboration software, efficiency can raise with 36%.
Is it convincing enough for you? Or you want to get more information about enterprise social collaboration platforms? Visit our website and you can read more about them!

Social collaboration

The Enterprise Collaboration Tipping Point

By | Social Collaboration

2014 will be the year when large and midsize corporations truly start to use enterprise collaboration.

Enterprise Collaboration Is No Longer an Option

Nowadays, companies have to face with the increasing competition on the global arena. Smaller companies, corporations are being forced to launch enterprise-wide change initiatives. These initiatives fall in different areas in order to deal with the negative consequences of organizational silos like inefficiencies, sub-optimization and inability to adapt to new market conditions. Actually, corporations soon understand that enterprise collaboration powered by social, mobile and cloud technologies will be a key enabler to succeed with any such initiative.

Last but not least, information workers are not satisfied with the current intranets and collaboration solutions. What is more important, discontent changing attitudes and behaviors among them.   However, to allow collaboration to happen naturally across the enterprise is a completely different ball game than simply implementing new collaboration technologies – but it’s not impossible. And if companies adopt new collaboration software they boost not just the quality of their product but also their employees’ efficiency.

Actually, we are closer to the tipping point than we might think.

social collaboration

5 most common myths of Enterprise Social Collaboration Platforms

By | Social Collaboration

Enterprise Social Collaboration Platforms are very useful office tools, but they are still very new and many employers are afraid to implement them and rely on them instead of the ordinary and classic office tools. It’s time to bust the most common fears and myths about these collaboration networks!

#1 Myth – The implementation of an Enterprise Social Collaboration Platform won’t pay off

In the business world ROI (Return of Investment) means everything. An Enterprise Social Collaboration Platform costs money, but you don’t have to be worry, purchasing a quality office collaboration software is always a good investment. Don’t expect a high ROI figure right away, but in a long run an Enterprise Social Collaboration Platform will provide significant results as it helps to make your employees’ job faster and more productive.

#2 Myth – An Enterprise Social Collaboration Platform offers more risks than reward

Many company leaders worry that by using an Enterprise Social Collaboration Platform the company will disclose sensitive and confidential information. However the truth is that with social collaboration platforms it is possible to safeguard the sensitive company information with various preventing measures. It is done by self-policing the Enterprise Collaboration Network. As the result if there is an issue it is identified earlier and solved

Other area of concern for management is employees will use this platform to waste company’s valuable time. But in real-world it has been found that employees use this network to carry out their business correspondence in an easy and organized way.

#3 Myth – It’s hard to learn to use an Enterprise Social Collaboration Platform

Many CEOs are afraid that the implementation of an Enterprise Social Collaboration Platform requires a long training period, so employees are going to waste their valuable time. However the fact is that employees can get on with this platform from the very first day. Social collaboration platforms are easy to use as they are built similar to the popular social networking sites. You don’t have to be a scientist to use Facebook or Google+, right?

#4 Myth – An Enterprise Social Collaboration Platform will only work well between close colleagues

This is also wrong. Enterprise Social Collaboration Platforms are not meant for handful of people, but whole companies, even world-wide ones. These platforms will boost the communication and collaboration between different departments of a company which wasn’t easy with the classic office tools.

#5 Myth – Employees won’t contribute much since it is a new platform

CEOs of many companies think that not many employees, even if they use Enterprise Collaboration Network, will contribute to its growth. This they say will defeat the purpose of implementing this platform. But it has been proved beyond doubt that organization who has implemented this platform has received a tremendous response from their employees. The content contribution, knowledge sharing has gone up significantly and has increased the productivity of the company.

The original version of this article has been posted on uknowva.com

enterprise social collaboration

Social Collaboration – Be social, work smarter!

By | Social Collaboration

Your employees working good, but you think their work could be more accurate and coordinated? You want to know more about what they are working on, when they start and when thy finish their tasks? Then you need an enterprise social collaboration platform!

What is an enterprise social collaboration platform?

Enterprise social collaboration platforms are social networks which are used by people who share business interests and activities. It can be said that these platforms are the newest generation of the classic enterprise intranets (they are often called as social intranets) and other classic online tools which are created to make communication and collaboration easier between employees, their bosses/supervisors and clients.

A modern, well-designed enterprise collaboration software will make the communication and working process much easier and collected than a classic intranet could ever do, so it means that the pace and productivity of your company will rise.

In a collaboration system, business users can trade knowledge, store and exchange files, create and jointly modify documents, and interact with each other in real time in collaborative workspaces. In order to enable effective collaboration, however, the selected tools must be easy to use and accessible so users will engage with the system and use it on a regular basis.

Enterprise social collaboration platforms are great at making productivity, time management and focus much better as employees will see a complete list of tasks they have to execute, so you won’t have to worry that they will forget important parts of a projects.

You’ll be able to monitor their work, give them new tasks, communicate with them, ask for reports of their work and rate it. You can also give access to your clients so they’ll see exactly the processes of their orders in real time.
These are just a few benefits of using an enterprise collaboration software. If you want to get more information about these great platforms, you can read more about them on our website!

Social collaboration

The power of a social intranet – Forget about email, chat and phone calls for better communication!

By | Social Collaboration

People don’t like to leave the beaten path, and beaten path in office communication and exchanging knowledge means emailing, phone calls and instant messaging. There is however a better, more efficient tool for office communication, the social intranet.

If you would start to use a social intranet in your office, many employees would keep communicating through email, chat or phone instead of using the messenger services of the collaboration system.
Emails and instant messenger programs have become the classic form of the communication for different department within an organization and everybody is used to them, but that doesn’t mean that these are the best, most efficient tools for office communication.

How does a social intranet provide a better communication for your workers?

Real-Time Work Days.  Communicating, document sharing, status updates and more all happen in real time.  Share documents instantly and gladly rid yourself of treemails.  You can turn a two person chat into a group chat and inform your whole team of an update in real-time.

Present and Accounted For. You can easily search your chat history to quickly locate information.  You can show colleagues whether you are available to chat or busy working. You always know who is online and who isn’t.   This allows you to more easily connect with colleagues both scheduled and impromptu.

Preservation of Information.  All links and documents shared are saved to your profile.  This is much more powerful than email.  The archiving of information and documents gives you a library of resources that is easily discoverable in your Social Collaboration Software.

Convertible Activity Feeds.   You can convert any activity feed into a task to be assigned to an individual, group or project.

The original version of this article has been submitted on mangoapps.com

Social collaboration

How enterprise social collaboration platforms can bring different departments closer?

By | Social Collaboration

There are countless stories on the internet about different departments within a company are disconnected from each other and from the rest of the organization. The IT department is typically one of them. However with the help of social collaboration platforms, these gaps can be easily bridged.

Let’s face it: Despite the increasing reliance on information technology for all things business related, IT has a largely utilitarian image along with a reputation for being isolated and insulated from the day-to-day operations.  Thus far, complex social interactions within the organizations they serve have been relatively nonexistent.

This is one department that could benefit from a “brand” reinvention, as well as some new avenues for self-promotion within the organization. Social collaboration provides a great option for both of these endeavors. Let’s see how a social collaboration platform can help the IT department and the rest of the company to work together and don’t get isolated from each other.

Saving time and resources

Social collaboration allows IT (or any other) departments to save time and resources by creating public records of their work and using the power of social media to narrow the breach between IT and the rest of the company. In addition to that, they can easily share a knowledge database for frequently asked questions or issues.

Staying in the loop

IT departments can stay up-to-date on everything that is happening within the organization. They can develop a good sense of the organization’s day-to-day operations, find out how various developments affect different departments and individuals, and build a good understanding of the goals, priorities and values of the organization. Not only will this keep IT in sync and feeling “part of the team,” it will help them develop solutions in keeping with the organization’s larger view.

Building individual relationships

Rather than simply being “on call” and showing up when problems arise, only to then fade back into the shadows, professionals in the IT department will have the opportunity to forge individual relationships with people throughout every department. This will serve to add a personal touch to their services, and create the opportunity to build camaraderie and trust, as well as create a true sense of team membership.

Rebranding

Social collaboration provides avenues for IT departments to create a memorable, positive image for themselves and stay in the forefront of awareness within the organization.  They can even get creative and use the power of video to mock themselves or easily explain – with humor – what really happens inside the IT department.

Self-promotion

IT departments can use social platforms to share what’s new in their field, offer insight, and provide solutions for common IT problems. Social media also helps remind individuals in the organization that IT is available and willing to help, as well as deliver department greetings and special notices.

Determining specific needs

Collaborating closely with different individuals in different departments gives those in IT an opportunity to find areas of weakness and unmet needs; such collaboration also helps create specific solutions that are hand-tailored and highly relevant, which can help foster the department’s image as an invested and caring team player with much to offer the organization as a whole.

Source: idgconnect.com

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